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FAQ

ensuring the highest level of service is provided to all Symposium participants is a top priority of the McDonnell International Scholars Academy.

Below are the most frequently asked questions and answers regarding Symposium attendance. Please check this page regularly as questions and answers may be added to address additional inquiries.


Registration

Is there a fee to attend the Symposium?

There is no cost to attend the Symposium.

How do I register to attend the Symposium?

Registration is now closed.  Registered participants can view or modify registrations by clicking on the “REGISTERED ATTENDEES” link at the top of the page.

Can I register to attend onsite?

Onsite registration is strongly discouraged due to space limitations.  However, it may be permitted on a case-by-case basis.

Am I able to register a group?

Group registrations are not permitted.  Of course we hope that many from your institution or organization attend; however, each participant must register individually to allow for the most efficient and accurate processing of registration records.

Can my spouse or partner attend Symposium events?

Spouses or partners are welcome to attend.  Separate registration is required.  During the online registration process you will be prompted to register your guest if they will attend any Symposium sessions or events. Space is limited – guest registrations are subject to approval.

How do I change my hotel accommodations request or air flight information?

Please access your registration record with your confirmation number and email address.  Follow the links and prompts given to MODIFY TRAVEL.  Please note that all modifications must be entered by October 8th.

I am unable to locate my registration confirmation and do not have my confirmation number. How do I get another email with this information?

No problem. On the registration initiation page, click on “Already Registered?”. Enter your first and last name and email address. Then click on the “confirmation number” link. Your confirmation information will be sent to you via email.


VISA / LETTER OF INVITATION REQUESTS

I will require a letter of invitation to apply for a visa to enter China.  How do I request this document?

The letter of invitation request process has been closed.


Symposium Guest Services

How do I obtain assistance during the Symposium?

During the Symposium, Guest Services will be available at the Grand Hyatt Beijing, and Tsinghua University to assist with inquiries.  Very limited staff will be available at social event venues. Specific times, locations and other helpful contact details will be posted here at a later date.

Symposium Staff at Guests Services are available to assist with:

  • Symposium check-in and distribution of materials
  • Schedule and agenda inquiries/changes, tours
  • Transportation inquiries
  • Name Badges
  • Special needs, dietary concerns

Is there Internet access at the Symposium venues?

There is complimentary Wi-Fi access in the primary Symposium venue, the Grand Hyatt Beijing.  Other venues may or may not provide Wi-Fi to visitors.


Attire

There are a number of different types events.  What attire is appropriate?

It is recommended that all Symposium events be attended in business attire.  Business casual attire is acceptable for tours and workshops.


Accommodations & Transportation

Who should I contact if I have any questions or concerns about the hotel? 

The McDonnell International Scholars Academy is happy to address any questions or concerns visiting guests may have about the Symposium hotel; however, if the inquiry requires consultation with hotel staff, the guest may be advised to contact the hotel directly.

I do not plan to stay at the designated Symposium hotel. What services are available to me?

If you do not plan to stay at one of the select hotels, we will unfortunately not be able to provide airport transportation, or local ground transportation to/from your hotel.  You are welcome to utilize shuttles that drop-off or pick-up at the Symposium hotels or venues.


Beijing Weather

What kind of weather should I plan for?

October in Beijing is generally mild and pleasant with an average high temperature of 18-21 degrees (Celsius). Sunshine is typical, with cool mornings and evenings, and warm days.  For more information go to www.weather.com.


Special Needs

Is there disabled access to all Symposium venues?

Most Symposium venues are accessible.

How do I notify staff about my particular needs?

During the registration process, there is a section provided in which you may give information about the assistance you will require.  If need be, staff will follow-up with you to further discuss your situation to ensure we are doing all we can to provide the services you require.

Is the transportation provided equipped to handle a wheelchair or similar equipment?

If need be, transportation equipped to accommodate wheelchairs or other mobility assistance equipment may be provided.  If this is a requirement, be sure to include this information in your registration record.


General Inquiries – Pre-Symposium

I have questions/concerns that are not addressed in this FAQ section or elsewhere on the website.  Who should I contact?

If at any time general questions arise that require attention, please contact the McDonnell International Scholars Academy via email or phone at 1-314-935-6779.